Extended School Year Due April 15th

It's time to start thinking about ESY services for students who may require them. For budgeting purposes please submit forms COMP 19A and COMP 19B to Wes by April 15, 2011 . If an IEP meeting is scheduled to take place after April 15, 2011 and you will be recommending ESY services, you may send Wes a “draft/proposed” form 19A without signatures by April 15th and then send a copy of the signed form 19A after the team has approved the ESY services. Both forms are located on WebKIDSS. Please remember that form 19A is a student form and 19B is a business form. Please call me if you have difficulty locating the forms.

One common mistake on COMP 19B deals with the “Estimated Travel for ESY”. The NCKSEC will reimburse mileage for all service providers from their home to the ESY service location. What needs to be entered in this block is the TOTAL estimated round trip mileage for the ENTIRE duration of the services, not the daily round trip mileage. For example, if I live 7 miles away from the school and plan to provide ESY services 4 day a week for 4 weeks, I would enter 224 in the block (7 x 2 (round trip) x 4 (days) x 4 (weeks)). Again this is an estimate for budget purposes. A mileage sheet will be submitted at the end of the ESY period along with a timecard detailing the actual mileage driven during the ESY period.

The following are the procedures for ESY taken from Form 19C.

NORTH CENTRAL KANSAS SPECIAL EDUCATION COOPERATIVE
EXTENDED SCHOOL YEAR PROCEDURES

1. IEP Team determines that the child's educational benefits accrued during the regular school year will be significantly jeopardized if not provided an education program during the summer months.
2. The team determines services necessary to insure accrued skills will not be significantly jeopardized and secures staff to carry out those services.
3. Team documents the services on the Extended School Year Documentation (COMP 19b). Attach original to the child's IEP and provide copies to; parent, staff responsible for carrying out the service, and the NCKSEC office.
4. Staff carrying out services should then document the services on an Extended School Year Staffing Request (COMP 19c).
5. Any staff member carrying out ESY services must submit an Extended School Year Staffing Request (COMP 19c) on or before April 15th.

a. Be sure to list all students you will be providing ESY services for.
b. Must be initialed by the district superintendent .
c. If you have changes to the ESY services you will provide after submitting an ESY staffing request you must update your staffing request and have it reproved by the district superintendent before submitting to the NCKSEC office.
d. Contracts for ESY services will be created based upon ESY Staffing Requests that have been approved by district superintendent and submitted to the NCKSEC.